DUNCAN PUBLIC SCHOOLS FOUNDATION EXECUTIVE DIRECTOR

JOB DESCRIPTION/POSITION OVERVIEW

 

The Duncan Public Schools Foundation is seeking an Executive Director to serve as the point of contact for all Foundation programs, with the major emphasis on fundraising activities. He/she will collaborate with Foundation board and volunteers to meet the annual budgetary and program goals as well as serve as the Foundation representative, promoting the Foundation’s mission within the community and school district.

 

RESPONSIBILITIES 

Annual Campaign

  • The executive director will coordinate the Foundation’s annual giving campaign. This program must generate income for the Foundation’s operating costs, including grants, scholarships and mission.

  • Manage the donor database, donor acknowledgements, and end of year donor report

  • Develop annual giving campaign brochure/newsletter

 

Fund-Raising

  • Provide oversight and organizational support for fund-raising events including all funding focus areas across the system.

  • Coordinate and write grant and endowment requests for funds from the corporate and private sector.

 

Financial and Operational reporting

  • Prepare a one-year/chronological budget/planning guide on YTD performance vs. budget on how yearly goals are being met, to be given quarterly at Board meetings.

  • Plan annual "Donor & Friends" social, usually first Friday in June, per board discretion.  

 

Alumni and Planned Giving strategy

  • In support of the Foundation Board, research and identify potential major donors to include alumni, private foundations, corporations and individuals with opportunities for immediate larger gifts and planned giving possibilities.

  • Assist the Foundation Board to develop an Alumni Association replete with benefits that are similar to a college.

 

Strategic Planning

  • Coordinate with the Foundation Board in the following activities: development of the Foundation’s strategic plan; development of annual Foundation goals, action plans, and budgets; planning and execution of fundraising activities; communication and relationship building with the community, donors and potential donors, and district employees at the administrative and campus levels.

 

Performs all other tasks and duties as assigned.

 

ESSENTIAL JOB FUNCTIONS

Fundraising (50%)

  • Work with the Board and appropriate committees to meet all aspects of the budget

  • Oversee an Annual Giving Campaign

  • Work with Committee Chairs to assist the recruitment of volunteers

  • Assist with the solicitation of individual and corporate prospects to maximize program and event sponsorships

  • Create and maintain donor databases (actual and potential)

  • Supervise the maintenance of accurate records of all fundraising activities, donor gifts, and special event sponsors

  • Share appreciation with donors by providing follow-up and ongoing communications

  • Collaborate with the School District Superintendent or designee to identify school district funding priorities that align with district strategic plan

  • Assist special events committees in managing all aspects of annual special events

  • Submit grant requests and necessary grant reports to private foundations and state educational departments

 

Public Relations and Promotions (25%)

  • Work closely with the Foundation Board to develop and produce communications (brochures, marketing materials, press releases, website, etc.) to educate the community about the mission of the organization as well as particular special events and services

  • Make presentations in and around the community to the School District, PTO, businesses, clubs, etc. to increase awareness of the Foundation’s existence and to obtain potential general donations

  • Maintain open lines of communication with the community organizations for partnership opportunities

  • Write articles for the Foundation and District newsletters

  • Provide quarterly reports to the Foundation Board

 

Administration (15%)

  • Maintain the integrity of the Foundation by managing to the by-laws, rules and regulations as outlined by the board

  • Maintain office and recommend to the Board software systems to support all development projects and program operations, including Foundation’s fundraising database

  • Work with the Treasurer; review and monitor financial reports and monthly financial statements to develop both the annual budget and necessary reports and data for the annual audit and tax return forms

  • Supervise volunteers

  • Maintain file of Board meeting minutes, etc.

  • Work with District and Foundation committees in managing all programs and services of the Foundation

 

Board Relations (10%)

  • Work with the Board to develop, monitor, and communicate the annual and long-term plans in reaching the Foundation’s goals Attend Board meetings and prepare reports as directed by the President

  • Help define the priorities and develop teamwork among board members, volunteer leaders, and school district staff

  • Maintain schedule of events/tasks and prepare Board meeting agendas

 

Qualifications

  • Bachelor’s degree or equivalent work experience, preferably in Nonprofit development, Sales and/or Marketing, required

  • Fundraising experience

  • Event planning experience helpful

  • High energy level, persistent, and self-motivated

  • Experience with Word, Excel, PowerPoint, Corel or Photoshop, Website Management, and Quickbooks

  • Outstanding written and presentation skills

  • Organized and detail-oriented, able to work independently

  • Graphic design experience is a plus

SEND QUESTIONS OR COVER LETTER AND RESUME TO: info@duncankids.org

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Call us:

580-255-0686 x112

580-656-7669 (cell)

PO BOX 1882 

Duncan, OK 73534

1706 W. Spruce

Duncan, OK 73533